Author Archives: Trena Williamson

HR News You Can Use: Retirements, Annual Education Update & Employee Health Annual Requirements

Annual Education
Time is running out to complete your annual education requirement! You must complete all assigned modules by June 30, 2018. If you are not sure if all requirements have been met, log into your account by accessing through HR Connections and make sure all assignments are completed.

Employee Self Service Updates
Our Employee Recognition Program is active with some really great “above and beyond” recognitions on the wall of the website ( You must make sure your address, phone number and email address are correct through Employee Self Service. We need accurate work emails for you to receive recognitions through our electronic system.

Updating personal information is a very simple process:

  • Log into HR Connections
  • Click on “Bookmarks” near the top left of your screen
  • Employee Self Service
    • Employment, Work phone and email to check/edit for accuracy
    • Personal Information for editing address, phone number or emergency contacts

As always, your Business Partner is here to assist you with any questions!

Prudential Representative on Site
Our Prudential representative has site visits scheduled for the rest of the year to allow you to meet with him personally to discuss your retirement accounts. Feel free to stop by at any of the following sessions to review your account or ask any questions that you may have:

2018 UMMS Shore Regional Health Prudential Site Visit Schedule:

Easton – 2 East 286 Patient Family/Library
July 3, 2018 6:00 p.m. — 8:00 p.m.
July 17, 2018 10:00 a.m. — 12 noon
August 7, 2018 10:00 a.m. — 12 noon
September 4, 2018 1:00 p.m. — 3:00 p.m.
September 18, 2018 10:00 a.m. — 12 noon
 October 2, 2018 6:00 p.m. — 8:00 p.m.
October 16, 2018 10:00 a.m. — 12 noon
November 6, 2018 10:00 a.m. — 12 noon
November 20, 2018 10:00 a.m. — 12 noon
December 4, 2018 1:00 p.m. — 3:00 p.m.
December 18, 2018 10:00 a.m. — 12 noon


Dorchester – Human Resources Office
July 10, 2018 10:00 a.m. — 12 noon
August 14, 2018 1:00 p.m. — 3:00 p.m.
September 11, 2018 10:00 a.m. — 12 noon
October 9, 2018 1:00 p.m. — 3:00 p.m.
November 13, 2018 1:00 p.m. — 3:00 p.m.
December 11, 2018 10:00 a.m. — 12 noon


Chestertown – Cafeteria Meeting Room/Hospital
July 24, 2018 10:00 a.m. — 3:00 p.m.
August 28, 2018 10:00 a.m. — 3:00 p.m.
September 25, 2018 10:00 a.m. — 3:00 p.m.
October 23, 2018 10:00 a.m. — 3:00 p.m.
November 27, 2018 10:00 a.m. — 3:00 p.m.


Diagnostic and Imaging Center (Easton)
July 10, 2018 1:00 p.m. — 3:00 p.m.
September 11, 2018 1:00 p.m. — 3:00 p.m.
October 16, 2018 1:00 p.m. — 3:00 p.m.
November 20, 2018 1:00 p.m. — 3:00 p.m.
December 11, 2018 1:00 p.m. — 3:00 p.m.


Federal St (Easton)
2nd Floor Shore Home Care Conference Room
July 17, 2018 1:00 p.m. — 3:00 p.m.
October 2, 2018 3:00 p.m. — 5:00 p.m.


Cancer Center (Easton)
August 7, 2018 1:00 p.m. — 3:00 p.m.
November 6, 2018 1:00 p.m. — 3:00 p.m.


Canvasback (Easton)
July 3, 2018 3:00 p.m. — 5:00 p.m.
August 7, 2018 1:00 p.m. — 3:00 p.m.
September 18, 2018 1:00 p.m. — 3:00 p.m.
October 9, 2018 1:00 p.m. — 3:00 p.m.
November 13, 2018 10:00 a.m. — 12:00 noon.
December 18, 2018 1:00 p.m. — 3:00 p.m.


Ambulatory Surgery Center (Easton)
September 4, 2018 10:00 a.m. — 12:00 noon
December 4, 2018 10:00 a.m. — 12:00 noon

Joint Commission Preparation: Tip of the Week

TJC Quick Tip for Medical Equipment Involved in an Incident

Medical equipment is equipment utilized for patient Diagnostic, Monitoring, or Therapeutic purposes.

Medical equipment failures are reportable incidents.

  1. When a medical equipment failure occurs Clinical staff sequesters the equipment and all disposables used with it for the said incident.
  2. Clinical staff contacts the Biomedical Engineering Department to report the details of the incident and location of the medical equipment.
  3. Clinical staff enters an incident/event report in the incident/event reporting system (RL).
  4. The Biomedical Engineering Department picks up the equipment and tests it to determine causes or potential causes of failure.
  5. The Biomedical Engineering Department enters their findings in the corresponding incident/event reporting system (RL).

Reference EC-77 for complete policy and procedure.

HR News You Can Use: Retirements, Annual Education Update & Employee Health Annual Requirements

UMMS U Assistance Sessions

For those of you who have team members that may need help navigating UMMS U for Annual Education, we are holding 3 sessions next week.

Wednesday, June 13 –  8:00am – 12:00pm (2nd floor Classroom 3)

Thursday, June 14  – 8:00am – 12:00pm (3rd floor Classroom C)

Friday, June 15 – 3:00pm – 6:00pm (Computer Room)

Employee Health Annual Requirements

The following departments are required to complete their Employee Health requirements:

Month of June:

  • Cambridge – 2-East & ICU
  • Chestertown – Acute Care & ICU
  • Easton – 2East, 3East, Joint Center, Neuro, Telemetry & ICU

Per Diem staff were due in May!

The requirements include: Respiratory mask fit, TB questionnaire & TDAP updating. Contact Employee Health at x5549 for guidance.

If not completed during the allotted month, you will be taken off of the schedule at the end of the month until the requirements have been satisfied.

Employee Health Drop In Hours

 Tuesday  Monday, Wednesday, Friday  Thursday
 7:30am – Noon  7:30am – Noon  7:30am  – Noon
 1 pm – 3:30pm  1 pm – 3:30pm  1 pm – 3:30pm

Joint Commission Preparation: Tip of the Week

University of Maryland Shore Regional Health’s Infection Control Plan

The risk of development of a healthcare-associated infection (HAI) is minimized through a hospital-wide infection control program. The purpose of the infection control program at University of Maryland Shore Regional Health (UM SRH) is to influence, support and improve the quality of healthcare through the practice and management of infection prevention/control and the application of epidemiology in health settings. The mission of the UM SRH infection control program is to improve health and patient safety by reducing risks of infection and other adverse outcomes.

The primary goal of the organization-wide infection control program is to identify, prevent, and reduce risks of endemic and epidemic healthcare-associated infection in patients, employees, physicians and other licensed independent practitioners, contract service workers, volunteers, students and visitors and to ensure optimal operation of the health care facility by:

  • Preventing Infections
  • Identifying organisms of epidemiological importance coming into the hospital
  • Intervening directly to interrupt the transmission of infectious diseases; and
  • Educating and training healthcare workers and providers.

A Risk Assessment is conducted annually by the Infection Prevention & Control Committee and priorities identified. New risks or priorities are identified through surveillance monitoring and review of performance improvement indicators. Current prevention priorities include reduction of C. diff and urinary catheter associated UTI (CAUTI) rates

Key prevention strategies for C. diff include:

  • Increase hand hygiene performance
  • Optimize environmental cleaning using a Oxycide in all isolation rooms
  • Test only patients with unexplained new onset diarrhea ( 3 or more stools in 24 hours)
  • Do not test patients unless they have one of the following symptoms: abdominal pain, fever or leukocytosis
  • Prompt initiation and adherence to Contact Precautions
  • Appropriate use of antimicrobials (UM SRH has an active antimicrobial stewardship program led by Tawes Harper, PharmD, BCPS, BCCCP

Key prevention strategies for CAUTI:

  • Avoid unnecessary catheter use: insert for appropriate reasons
  • Consider alternatives to an indwelling catheter: intermittent or external catheters
  • Assess the need for a catheter daily and remove as soon as possible
  • Insertion performed by trained RNs or Techs
  • Never collect a urine culture specimen from the catheter bag
  • Perform optimum routine catheter management:
    • Maintain a closed system without kinks or loops; replace if there are breaks in the closed system
    • Use securement device
    • Perform daily perineal care

Questions? Reach out to your Infection Prevention Team: Julie Bryan, 410-463-085; Amy Stafford, 410-310-5513; Donna Saunders, 410-810-5672

Joint Commission Preparation: Tip of the Week

Emergency Preparedness: What you need to know

  • The health system annually reviews our Hazard Vulnerability Analysis. This tool helps us determine the highest threat risk to certain types of events and our ability to limit the impact to hospital/health system operations.
    • Natural Events – severe weather, epidemics
    • Technological events – Utilities failures, supply shortages, transportation events
    • Human Events – Mass casualty, Armed Assailant, Bomb threat
    • Hazardous Materials/Terrorism Events – Radiation Exposures, Chemical Spills/Exposures
  • From here, policies & procedures are developed or revised to outline the hospital’s/health system’s response to Emergencies and prioritize our activities, like drills. Our Policies and Plans can be found on the UM SRH intranet page in PolicyManager.
  • The health system has developed an Emergency Operations Plan. This plan outlines how the hospital/health system will organize itself to manage emergencies and how we manage major functions in emergencies.
  • An Incident Command Center may be set up and is the central place where information is gathered and instructions sent out to manage the event. Generally, the Administrator on Call will decide if incident command needs to be set up.
    • Easton Command Center – Behavioral Health Conference Room, 1st floor
    • Chestertown Command Center – Boardroom, by Administration Offices
    • Dorchester Command Center – Boardroom, By Administration Offices
  • The Incident Command and command staff will set objectives to manage the event and will consider:
    • Communications – information sharing and notifications
    • Resources & Assets – People, Places, Supplies & Equipment
    • Staff Response Activities
    • Safety & Security – of buildings and people
    • Clinical Activities – surge/bed management, continued outpatient activities
    • Utilities Management
    • Volunteer management

Know Your Role:

  • Review Plans/Policies/Procedures to know how to respond to events.
  • Take advantage of Education/Training opportunities and participate in Emergency drills to become familiar with emergency response activities.
  • Be prepared personally. Plan. Be Informed.

For additional information please contact:

Beth Copp
Regional Manager, Emergency Preparedness

Michelle Kirk
Director of Facilities
410-822-1000, x5464

MD 331 Overnight Closures Announced

The Maryland State Highway Administration will be closing MD 331 during the overnight hours between  June 3 and June 8 to complete paving on the new Choptank River bridge (“Dover Bridge”). The road will be completely closed in both directions between 8 p.m. to 6 a.m. each night that week. Ideally the work will be complete by Friday morning.

The State Highway Administration will accommodate emergency vehicles through the work zone but passenger cars will be prohibited.

If you are a clinical person who takes emergency call during this time and uses this route, please contact Trena Williamson or 410-822-1000, ext. 5507.